Recent tornadoes, fires, and floods are potent if unusual reminders of the need to protect data from loss. Simple steps now can make recovery much easier. The key is to back up your data regularly to help you recover in the event of loss.
Experts recommend an automated process. Being human, your employees are prone to forget. Don’t leave an important process like this to chance. Program your system to back up your data on a regular basis. Daily is preferred, but if that is not feasible, archive at least two times per week.
In the “old days” (by computer standards, that’s only about four or five years ago), a common method for backing up involved tapes or CDs. For some firms and individuals, CDs or memory sticks are still sufficient.
Today many firms are turning to online back up to store their data. High speed connections allow you to transfer large amounts of data rather quickly. As with the “hard” storage systems, it’s important to keep your data off site. A Web-based source is naturally outside of your business.
Whatever process you choose, commit to a regular back-up procedure. You may think your building will never get hit by a tornado or experience a fire. Don’t count on it. Or, as the old saying goes, “Better safe than sorry.”