7 tips for hosting a teleconference

How to host a teleconference

A teleconference I attended on Friday reminded me of what it takes to run such a meeting smoothly. The next time you need to host a teleconference, keep these tips in mind.

how to host a teleconference, teleconference call1. Send out the agenda. Release it far enough in advance that attendees can study it and add to it. Many times you’ll have openings in the meeting. By getting the agenda out early, you give attendees the chance to create presentations. They also have time to think about how they will react to and vote on matters that require their input.

2. Discuss protocol and ground rules at the beginning. These can include: keep your phone muted when not speaking (and how that is done); identify yourself before speaking; how comments are offered, votes taken; and so forth.

3. Choose someone to take the minutes. Done prior to the meeting. In some organizations the Secretary performs this function, but it could be anybody suited to the role.

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